Just as a note: my major motivation for having some kind of regional event is just to meet each other face to face. For me, that's one of the advantages of a regional gardening forum is that we *can* meet each other in person and not just virtually!
But I know people's schedules are busy, plus there are swaps and roundups on other forums that people may participate in, so we need to think about what would make most sense, as I would not want people to feel torn/exhausted from too many swaps on too many different forums. So we need to think about and discuss what makes most sense. How can we get together and meet each other in person without creating an overly-busy schedule of multiple swaps/roundups across different forums?