Larry,
I don't keep records to the extent that you do. I think you are one of the few great record keepers here on this forum. I admire that. You need to remember your are (most likely) ONE employee in this task. I'm guessing other DL hybridizers have at least seasonal help.
I like to have a small note book when I go to the garden. That in itself needs organization, which I fall short of. I make notes and never get back to them to record them in a permanent place. It's a lot for one person to do. Don't be hard on yourself. I, like you, wanted to have perfect records. Especially with the seedlings. As I said above, I think you are doing a fantastic job right now. But I do feel your pain of needing a better way. I really hope someone here can give you advise that helps.
I at least have the winter shutdown in my zone which allows time to record notes (if they are organized
). Your season slows down a bit for winter (from what I gather) but never stops.