This is what I do when I receive daylilies in the mail. Either I use the invoice that comes in the box or I use a blank sheet of paper (this year I kept a spiral bound notebook for this purpose) and write down the names of the daylilies that we receive and the date. I write down the number of fans received, the size of the fans and roots, the names of bonus/gifts sent, and any general comments, such as very pleased, will order again, daylily on the small size, don't order from seller again, comment on packaging, etc. Then I use this information when I post feedback. At the time that I post feedback, I can view each win and see how many fans that we won and compare it to how many we received, etc. Then I keep that sheet of recorded information and file it in a folder by year. Sometimes I want to go back and find out who we got a certain daylily from if it is the wrong cultivar or just want to know who we got certain daylilies from. I try to post feedback within 24 hours of the time that we receive daylilies, or else I email the seller to let them know that we received the daylilies.
By my computer I also keep a running list of daylilies (pages stapled or gemclipped together) that we buy from a hybridizer or seller or "win" from the Lily Auction. I record the name of the seller, the price of the daylily, # fans, sometimes make notations of ploidy, scape height, bloom size, shipping costs, how I paid (check, PayPal), and when the daylily will be shipped. I can refer to this list quickly when I cannot remember if we have a certain daylily coming or if I am still searching for it. When the daylilies start coming in the spring or fall, I check off each seller when those daylilies arrive. That way I always know whose are yet to come. Once all have been received, I file these lists in the same folder as the notes from above. Like Teresa, I always try to pay for the daylilies the next day or else I am liable to forget. I do log Payment Made on the Lily Auction as a backup. A few times I have failed to mail the check the next day and found a few days later that I had not made the payment.
I am also adding that I use the running list of daylilies mentioned above that we purchased by season (winter/spring for spring shipment or summer/fall for fall shipment) and I keep by my computer until filed away as my resource list for periodically adding new daylily acquisitions to our daylily database in the computer. I need to add the latest acquisitions to our database.
